A $300 non-refundable deposit will hold your spot, or pay in full at time of booking and receive a $100 reimbursement

Monday, December 18, 2023 

|120 days prior to trip|

• 50% of the remaining balance is due
• Last day to request a partial refund in writing at hello@destination-marathons.com
• 50% of balance paid minus non-refundable deposit is eligible for refund

Friday, January 12, 2024 

|90 days prior to trip|

• 100% of the remaining balance is due
• Last day to request a partial credit in writing at hello@destination-marathons.com
• 25% of balance paid minus non-refundable deposit is eligible for credit to be applied to another booking made within twelve (12) months of cancellation
• Refund or credit requests made January 13, 2024 or later will not be accepted

*We strongly encourage you acquire travel insurance. Please refer to our Travel Insurance Tab for additional information.

TERMS AND CONDITIONS

These are the terms and conditions under which Destination Marathons, LLC. (hereinafter “DM”) offers and operates its running trips/tours. By registering and paying your deposit for a trip, you confirm that you have read, understand and agree to these Terms & Conditions, which you acknowledge constitute a legally binding obligation. Accordingly, please read these terms carefully before making a deposit or payment for a trip.

Participants acknowledge they must be in good health and able to endure the physical demands commensurate the activity they are registering for. Please consult your physician if there is any question of physical fitness. It is your responsibility to assess the risks and requirements of each aspect of the trip based on your own circumstances, limitations, fitness level and medical requirements.

If you participate in activities during your itinerary, including road racing and pre and post runs, certain risks and dangers may arise, including, but not limited to, personal injury and death. BY AGREEING TO THESE TERMS AND CONDITIONS, YOU hereby expressly assume all of these risks and dangers, and you hereby expressly agree to forever release, discharge and hold DM and our agents, employees, officers and directors, harmless against any and all liability, actions, causes of actions, suits, claims and demands of any and every kind and nature whatsoever which you now have or which may hereafter arise out of or in connection with your booking or participation in any activities in which you participate.

You consent and grant full permission and royalty-free license to DM to use your likeness in all media including photographs, pictures, recordings, or other record of this event for any legitimate purpose.

You consent and grant full permission for DM to email you with specific information relating to this trip package. You will also be enrolled in communications regarding other DM packages and releases, and have the option to opt out of those specific messages by contacting DM directly.

While we will endeavor to operate all trips as advertised or quoted, reasonable changes in your itinerary may be made by DM where it is deemed necessary or advisable by us. If DM is prevented (directly or indirectly) from performing any of its obligations under this agreement by reason of force majeure (which shall include, an Act of God, weather conditions, natural disasters, pandemics, strikes, trade disputes, fire, breakdowns, weather conditions, acts of omissions of a third party, or any other cause whatsoever outside DM’s reasonable control), then DM may, in its sole and absolute discretion, cancel all or part of any trip. In any situation of force majeure, DM shall not be deemed to be in breach of their duties or otherwise liable to you, whether for reason of delay in performance or non-performance. I understand that if a case of force majeure arises that no refund of my travel expenses, including, but not limited to non-refundable airfare, or entry fees will be reimbursed. Based on the above, DM strongly recommends trip cancellation, baggage, health and accident insurance for all participants. Residents from outside the U.S. must check within your country for insurance coverage.

The price of the DM package does not include personal travel insurance. DM highly advises you to consider obtaining travel insurance. It is your responsibility to ensure that you have adequate insurance coverage for the entire duration of the trip, including incidents such as illness, injury, death, loss of baggage and personal belongings, trip cancellation or interruption, and any activities you plan to participate in. If you have any inquiries regarding travel insurance and its coverage, please contact a travel insurance company directly. You bear full responsibility for any financial losses related to your travel arrangements. DM is not accountable for any travel expenses or other costs incurred by you or any other individuals associated with your travel.

DM contracts with a network of companies and individuals to assist in the running of our trips, including, but not limited to hotel and transportation services. Because DM does not maintain any control over the personnel, equipment, or operations of these suppliers, we assume no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the tour suppliers, or other employees or agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of DM. 

Airfare is not included in any DM travel packages. It is your responsibility to book your own transit to the destination city. Transit to the hotel is not included in any DM travel packages, unless otherwise specified in the package description.

DM accepts credit card transactions including Visa, Mastercard, and American Express. For some packages, DM will also accept ACH electronic transfer, or money order, made payable to Destination Marathons, LLC. If you select to pay for your package in full, you will receive an invoice with a zero ($0) balance and invoice number reference. Please keep this invoice number for reference as we may require you to confirm your booking details, login to obtain your race bib, or other details relating to your trip. If you select to pay a deposit for your package only, you will receive an invoice with information to make additional payments on your reservation. It is your responsibility to manage your manual payments before payment deadlines, or enroll in auto-payments when available, to ensure you complete payments before a payment deadline. Package payments not completed by the deadline are subject to cancellation.

DM contracts with hotels for a block of rooms including types of rooms (single beds such as king or queen; and double beds, such as two twins or two queens). We make note of your requested room type during your reservation booking. However, room availability is based on hotel inventory at time of check in. DM may need to adjust your room type to accommodate rooms available. If we must change your room type, we will provide a complimentary change, or refund the difference for a reduced room type.

All guests traveling with DM are registered with our hotel room block. If a registered DM guest attempts to accommodate an unregistered individual in their hotel room or extend an invitation for them to partake in any DM organized events, the registered DM guest shall relinquish their tour package privileges, and both parties may be refused entry to subsequent tours.

DM package pricing is offered at current rates, taxes, tariffs, and conditions by our contracts and other service providers. All pricing is subject to currency exchange fluctuations. DM may change package pricing at any time until packages are sold out. All pricing is quoted and transacted in United States dollars.

For guests traveling internationally with DM, it is mandatory to possess a valid passport. Some countries require that the passport remains valid for a minimum of six (6) months beyond the date of return to the United States. Additionally, certain destinations may impose visa requirements that must be fulfilled before traveling. We advise you to consult the website of the U.S. Department of State to stay updated on the most recent passport and visa regulations. It is your responsibility to ensure that all essential travel documents are up-to-date and valid, and to arrange any necessary documentation for entry into your travel destination(s). This includes acquiring any required vaccinations, travel visas, or fulfilling any other prerequisites.

DM reserves the right to decline a guest reservation request for any reason. Should your reservation request be declined, the full registration fee (including the non-refundable initial deposit) will be refunded to you. 

DM, and the service providers it contracts with, reserve the right to refuse service to guests at their sole discretion including, and without limitation, if the guest: (i) lacks proper documentation for the country or destination, (ii) has a contagious disease, (iii) is under the influence of alcohol, drugs, or narcotics, and/or (iv) manifests disruptive and/or unruly behavior. DM assumes no liability for the acts of the service providers in refusing service to guests. DM reserves the right to refuse service to guests and/or cease continuation of services to guests for the remainder of the trip without providing any refund.

By using our services, you acknowledge and agree that you will not engage in any attempts to evade, avoid, or bypass any refund restrictions associated with your purchased travel booking. This includes refraining from contacting our company directly in an effort to obtain a refund, or seeking a “chargeback” from your credit card company. Once initial travel is booked, we will refrain from altering payment methods or generating different invoices, as doing so could potentially modify the information required by travel insurance companies.

The right is reserved to cancel the tour for any reason anytime. If we cancel a tour, our liability is limited to a full refund of your payments to us and we will not be liable for any other costs, damages or refunds of any kind for any loss, delay, inconvenience, incidental, consequential, disappointment or expense whatsoever in such circumstances.

If the event is cancelled by race officials, runners can*:

• Request a full refund of the amount paid in writing to hello@destination-marathons.com
• Transfer payments made to a future Destination Marathons race package, including the non-refundable deposit. The new package must be reserved within 12 months and traveled within 24 months of cancellation date.

If the event is postponed by race officials to a later date, runners can*:

• Transfer your reservation (at the same package rate) to the new race date
• Transfer payments made to a future Destination Marathons race package, including the non-refundable deposit. The new package must be reserved within 12 months and traveled within 24 months of cancellation date.

If the event is turned into a virtual event by race officials, our package will be considered null and void.  Runners can*:

• Transfer payments made to a future Destination Marathons race package, including the non-refundable deposit. The new package must be reserved within 12 months and traveled within 24 months of cancellation date.

*We kindly ask that you notify Destination Marathons of your decision within 10 days of the race official announcement.

*Running is a sport that may cause injury during training. Injuries do not exempt you from the cancellation policy. We strongly encourage guests to consider travel insurance.

Please visit the payment policy tab for deadlines.

1. By purchasing this package, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that I may be exposed to or infected by COVID -19 by participation; and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand the risk of becoming exposed to or infected by COVID-19 may result from actions, omissions, or negligence of myself and others, including, but not limited to Destination-Marathons employees, volunteers, participants and their families.

2. I voluntarily agree to assume all the foregoing risks and accept sole responsibility for any injury to myself, illness, damage, loss, claim, liability or expense, of any kind, that I may experience or incur in connection with my participation in the Destination-Marathons trip and associated event. On my behalf I hereby release, covenant not to sue, discharge and hold harmless Destination- Marathons, its employees, agents, representatives from claims, liabilities, actions, damages, costs or expenses of any kind arising out of or relating to Destination-Marathons. I understand and agree this Release includes any claims based on the actions, omissions, or negligence of Destination-Marathons, its employees, agents and representatives, whether a COVID-19 infection occurs before, during or after participation at the Destination Marathons trip and related event.

Running is a sport that may cause injury during training. Injuries do not exempt you from the cancellation policy. We strongly encourage guests to consider travel insurance.

Destination Marathons does not endorse any companies. Below are some resources to help you during your research.  We receive no endorsements or compensation for listing the links below. Please review all options and see what best fits your needs.  

Trawick International->

Trawick was listed by Forbes as one of the best pandemic travel insurance companies on the market. They offer both high and low coverage for foreign and domestic travel. 

Travel Insurance.com->

Travel Insurance.com compare rates and coverage from multiple insurance providers to give you all the information you need to to find the options that meet your needs.

Cat 70->

Cat 70 made the top of Forbes’ list for “best pandemic insurance” and “best family insurance”. Their intuitive website makes comparing plans a positive experience.

Travel Insured ->

Travel Insured made the top of Forbes’ list for “best options for custom insurance”. This website allows you to search and compare a variety of plans.

Forbes Advisor – Best Travel Insurance, September 2023 ->

This is a list of Forbes “Best Of” including categories, links, and ratings.

The Points Guy – Best Travel Insurance ->

Most of us know “The Points Guy” as a great resource for comparing travel credit cards. This link shares his comparison of travel insurance. His quick reference visuals and tips are a go-to for many travelers.